SharePoint Migration

  • Year 2022
  • Client Two Saints
  • Service SharePoint Migration

Project Overview

I led the seamless migration of Two Saints Ltd’s document management systems to SharePoint, a centralised cloud platform designed to enhance collaboration, streamline document storage, and optimise workflows across the organisation. This migration was key to modernising their infrastructure and improving the efficiency of internal operations, especially in a hybrid working environment. The project involved comprehensive planning, careful data management, and strong stakeholder engagement to ensure a smooth transition from legacy systems.

  • Successfully managed the end-to-end migration process, ensuring no operational disruption while transferring large volumes of data to SharePoint.
  • Developed and implemented governance frameworks for SharePoint, focusing on data security, compliance, and user access management.
  • Delivered targeted training workshops to equip employees with the necessary skills to leverage SharePoint effectively across departments.
  • Integrated SharePoint with other Microsoft 365 tools, enabling improved team collaboration and reducing reliance on disparate file storage systems.

Background

The decision to migrate to SharePoint was driven by the need to address the limitations of Two Saints Ltd’s previous document management system, which was no longer scalable or efficient for the organisation’s growing data and collaboration needs. SharePoint offered an ideal solution to centralise document storage, promote real-time collaboration, and ensure a more secure, cloud-based platform for employees.

Challenges

  • Migrating a significant amount of sensitive data without disrupting operations or risking data loss.
  • Customising SharePoint to meet the varied needs of different teams while maintaining an intuitive, user-friendly platform.
  • Ensuring widespread adoption through effective training and ongoing support, particularly given the varying levels of digital proficiency across staff.
 

Implementation Strategy

To manage these challenges, I developed a comprehensive project roadmap, which included a data audit, a phased migration approach, and post-migration support. I worked closely with stakeholders to ensure that SharePoint met the company’s needs while maintaining robust data security practices. The project was executed with minimal downtime, and extensive training was provided to ensure all users were comfortable with the new system.